How to print, photocopy and scan

Our new machines now combine printing, photocopying and scanning…

Registering your card and adding credit

  • Before using our printing/photocopying/scanning machines for the first time you will need to register your student ID card.

To do this, simply go to one of our new machines and swipe your ID card (see below)

swipe card

You will then need to enter your usual username and password



As a further security measure you will be asked to create a 4 digit PIN, which you will need to use every time you print, photocopy, or scan.

  • Once your ID card has been registered you will be able to add credit to it.

There are two devices within the library that you can use to add credit to your card, they are known as re-valuers: one is located on level 2 by our main collection of machines, the other is on level 4 by the Postgraduate PC Room.

  • To add credit to your ID card simply swipe your card at a re-valuer (see below)

revaluer swipe

Then enter your PIN using the on-screen keypad and press the ‘log in’ button (see below)

pin keypad

  • Once you are logged in you can add credit to your account by inserting coins or notes into the re-valuer.

Charges

Mono (Black & white) A4 printing/photocopying costs 5p per sheet

Colour A4 printing/photocopying costs 30p per sheet

Mono (Black & white) A3 printing/photocopying costs 10p per sheet

Colour A3 printing/photocopying costs 60p per sheet

Scanning is free of charge

Please note:  the default setting for all printing is duplex (double sided)

  • The on-screen display will tell you how much you have added as well as your current balance.

current balance

  • When you have finished adding credit tap the ‘Tap to finish’ icon

The message ‘Account updated successfully’ will display when the transaction is complete.  Then a receipt will printed.

Using our printing/photocopying/scanning machines

  • Printing

Send your document to print as you normally would – your print job will be sent to a central queue which serves all the new machines in the library.

Go to the printing/photocopying/scanning machine and swipe your ID card & enter your PIN

An ID confirmation message will appear on screen – click OK (see below)

The function menu should appear, select XPR Print

The screen will then display your document/s – use the touch screen to select the document you want to print.

print document

Then press the big blue button to start the printing

To return to the main menu press the Exit button displayed at the top of the screen

  • Photocopying

Go to the printing/photocopying/scanning machine and swipe your ID card & enter your PIN

An ID confirmation message will appear on screen – click OK

Select Copy from the function menu

A standard photocopying interface will appear – if you want your photocopying to be in colour use the color button to see a full menu

copy screen

Press the big blue button to start the photocopying

  • Scanning

Go to the printing/photocopying/scanning machine and swipe your ID card & enter your PIN

An ID confirmation message will appear on screen – click OK

Select XPR Scan from the function menu

You will then be given two options : Scan to folder & Scan to e-mail

Scan to Folder – will store the scanned document in your P: drive on the network.

Scan to Email – You will receive the scanned document as an email attachment in your inbox.

Select your preferred option – then press the big blue button to start scanning

Please remember to log off when you have finished using the machine

If you leave the copier without logging off, then the next person could potentially copy documents using your credit!

To log off press the Access button (this button is located to the right of the main screen) the screen should then return to the log in screen

 

If you have any problems try our FAQ document  or visit the IT Help Desk located in the Library

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