5 Days of Referencing (#su5dor): Day 4. Formatting your reference list

Over the last 3 days we have looked at the 3 main information sources you will be using in your assignment: academic books, journal articles and online documents/websites.  It is important that your reference list provides all the information in order for your lecturers to be able to find the source if they wanted.

It is also important that it is formatted in the correct APA style.  This is sometimes where students struggle and spend a long time manually formatting their lists; however there are a number of tools in Word that can make this process quicker and easier for you.

Key points

  • The reference list should start on a new page.
  • Your reference list should include everything you have cited in your assignment NOTeverything you have read (which is called a bibliography).
  • It should be alphabetical according to author’s surname.
  • It should be double-spaced and indented.

If we use all the resources we have looked at over the last 3 days my reference list would look like this:

A reference list in APA format

To do this is 3 easy steps in word, firstly highlight the reference list, then select the icon A-Z from the options, then to double space and indent the list choose the small arrow next to paragraph and from the options choose Special>Hanging, then Line spacing>double.

Screenshot of the options to choose when formatting an APA reference list in MS Word

Here’s a short screencast to show you how to format the list using the tools in Word.  


If you have any questions so far let us know using the comments section in the blog or via twitter using #su5dor. You can also email buslib@swansea.ac.uk.

Tomorrow we’ll look at tools that can help you reference.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s