Printing, photocopying and scanning at the Bay Library

Hello. I’m Alyson and I am a Senior Service Advisor here at the Bay Library. AlysonI was previously working at the Singleton campus Library on the IT service desk for over 10 years. I am really pleased to have been given the chance to work at this fantastic new Campus.

My blog this time features a range of IT questions and answers that new students usually ask regarding printing, photocopying and scanning. We have leaflets with instructions on how to do all the following points at the service desk.

How do I register my card to print, photocopy and scan?

You will need to register your card on the printing/photocopying/scanning machine. To do this just scan your card on any printer, enter your student number, enter your Swansea University password and make up a 4 digit pin number. From then on when you want to print, photocopy or scan you just need to scan your card and enter your pin number.

How do I put credit on my card?

Students at the Bay Campus will need to come to the service desk for now, pay cash over the counter and the staff will add the credit to your student card. Hopefully in the future there will be a self-service card revaluer installed. We will update you on that as soon as we have more information.

How do I print?

Log on to a pc in the library and upload your document. Click print and choose the mono printing or colour printing. You can collect your print from any printing/photocopying/scanning machine in the library.

Prints are automatically set for double side printing – if you want to change this please do this in the print options on the PC before you send to the printer.

How do I print from my own device (mobile/laptop/tablet)?

Go to this web page: http://print.swan.ac.uk and login in as normal. Upload the file you want to print and send. Collect at any printing/photocopying/scanning machine.

Prints will only stay in the queue for 2 hours. If you haven’t collected them by then you will need to upload and send to the printer again.

How do I photocopy?

Go to the printing/photocopying/scanning machine and swipe your ID card & enter your PIN. Select Copy from the function menu. A standard photocopying interface will appear – if you want your photocopying to be in colour use the colour button to see a full menu copy screen. Press the big blue button to start the photocopying.

How do I scan?

Go to the printing/photocopying/scanning machine and swipe your ID card & enter your PIN. Select XPR Scan from the function menu. You will then be given two options: Scan to folder & Scan to e-mail.

Selecting Scan to Folder will store the scanned document in your P: drive on the network.

Select Scan to Email and you will receive the scanned document as an email attachment in your inbox.

Once you make your selection press the big blue button to start scanning.

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How to print, photocopy and scan

Our new machines now combine printing, photocopying and scanning…

Registering your card and adding credit

  • Before using our printing/photocopying/scanning machines for the first time you will need to register your student ID card.

To do this, simply go to one of our new machines and swipe your ID card (see below)

swipe card

You will then need to enter your usual username and password



As a further security measure you will be asked to create a 4 digit PIN, which you will need to use every time you print, photocopy, or scan.

  • Once your ID card has been registered you will be able to add credit to it.

There are two devices within the library that you can use to add credit to your card, they are known as re-valuers: one is located on level 2 by our main collection of machines, the other is on level 4 by the Postgraduate PC Room.

  • To add credit to your ID card simply swipe your card at a re-valuer (see below)

revaluer swipe

Then enter your PIN using the on-screen keypad and press the ‘log in’ button (see below)

pin keypad

  • Once you are logged in you can add credit to your account by inserting coins or notes into the re-valuer.

Charges

Mono (Black & white) A4 printing/photocopying costs 5p per sheet

Colour A4 printing/photocopying costs 30p per sheet

Mono (Black & white) A3 printing/photocopying costs 10p per sheet

Colour A3 printing/photocopying costs 60p per sheet

Scanning is free of charge

Please note:  the default setting for all printing is duplex (double sided)

  • The on-screen display will tell you how much you have added as well as your current balance.

current balance

  • When you have finished adding credit tap the ‘Tap to finish’ icon

The message ‘Account updated successfully’ will display when the transaction is complete.  Then a receipt will printed.

Using our printing/photocopying/scanning machines

  • Printing

Send your document to print as you normally would – your print job will be sent to a central queue which serves all the new machines in the library.

Go to the printing/photocopying/scanning machine and swipe your ID card & enter your PIN

An ID confirmation message will appear on screen – click OK (see below)

The function menu should appear, select XPR Print

The screen will then display your document/s – use the touch screen to select the document you want to print.

print document

Then press the big blue button to start the printing

To return to the main menu press the Exit button displayed at the top of the screen

  • Photocopying

Go to the printing/photocopying/scanning machine and swipe your ID card & enter your PIN

An ID confirmation message will appear on screen – click OK

Select Copy from the function menu

A standard photocopying interface will appear – if you want your photocopying to be in colour use the color button to see a full menu

copy screen

Press the big blue button to start the photocopying

  • Scanning

Go to the printing/photocopying/scanning machine and swipe your ID card & enter your PIN

An ID confirmation message will appear on screen – click OK

Select XPR Scan from the function menu

You will then be given two options : Scan to folder & Scan to e-mail

Scan to Folder – will store the scanned document in your P: drive on the network.

Scan to Email – You will receive the scanned document as an email attachment in your inbox.

Select your preferred option – then press the big blue button to start scanning

Please remember to log off when you have finished using the machine

If you leave the copier without logging off, then the next person could potentially copy documents using your credit!

To log off press the Access button (this button is located to the right of the main screen) the screen should then return to the log in screen

 

If you have any problems try our FAQ document  or visit the IT Help Desk located in the Library